Solutions · Finance & Leadership
Decide what to renew, expand, or stop.
Put AI project costs beside measured results and the questions still open. Give renewal and budget decisions an owner, a source record, and a next step.
AI PortfolioExample workspaceFrom spend to a decision
Where should we invest next?
- Tracked monthly cost
- $4,850
- AI projects
- 3
- Needs a decision
- 3
The evidence behind the decision
Customer support assistant
- Project monthly cost
- $2,400
- What we know
- 72% of eligible requests resolved
- Based on
- Provider usage + support results
Check the quality of resolved requests with the support lead.
Owner: Head of Customer ExperienceThe decision before renewal
Low usage is a question to check, not an automatic cancellation.
A team requests another year of AI licenses. Finance can review paid-seat evidence and available activity, ask the owner what is still needed, then approve the appropriate action.
- Check the source
- Confirm that the record establishes a paid seat. Workspace membership alone does not prove a license charge.
- Check the activity
- Distinguish no observed use from missing or stale usage data. Unknown activity is not an idle seat.
- Ask the owner
- Confirm upcoming work, shared use, and whether the license can be removed without disrupting a project.
- Decide
- Retain, review, or remove the license through a supported provider action. Record the approval and verify the resulting provider state.
The expansion decision
Do the results support a larger budget?
- Measured result
- Use the project's recorded outcome and a comparable baseline. Keep the measure, period, and source with the decision.
- Reported time savings
- Treat team-reported time saved as an attestation. Do not convert it into realized financial savings without the necessary evidence.
- Estimate
- Keep estimated opportunities, allocation assumptions, and confidence visible. A forecast is not an achieved return.
- Missing evidence
- Hold expansion or assign a measurement follow-up when cost or outcome evidence is incomplete. Give that work a named owner.
Cost and control
Know which amounts you can act on.
The ledger keeps billed cost, usage-based estimates, allocated amounts, and team-supplied evidence distinct. Provider-direct usage may be observed without passing through the Gateway.
- License decisions
- Review paid-seat and activity evidence before applying a supported, permissioned provider access action.
- Routed budgets
- Set actor budgets and automatic cutoffs for new gateway-routed requests. These limits do not stop license charges or provider-direct spend.
- Project allocation
- Confirm which costs belong to the project and how shared contracts are assigned. Unresolved cost stays visible.
Savings analysis identifies and verifies lower-cost model opportunities on eligible governed traffic. It does not change live routes; administrators apply any model-scope change separately.
Want a guided review of up to five priority AI projects? Scope and pricing are confirmed before the engagement.
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Explore AI Portfolio in the full-product trial or review a renewal, project budget, or missing outcome measure with us.